Product

One platform for the school transport day. Twelve stages, condensed here to five.

What follows is the platform end to end - from the moment an operator signs up to the monthly report that lands with the school's board. Every screen and every workflow has been designed against the operating reality of West and East African school transport.

Prefer to see the full twelve-stage walkthrough?

Every screen, two perspectives (operator and school), opens in a new tab.

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STAGE 01

Setup

Ten minutes from landing page to working account. The architecture choice that shapes everything downstream.

·Operator creates the tenant, picks the operating language and currency, adds the first user accounts.
·Schools running their own fleet skip the tenant complexity - single-school mode is the default.
·Vehicles, drivers, and depots get added through bulk CSV import or manual entry. The verified school library handles addresses, bell times, and term calendars for you.

STAGE 02

Schools & enrolment

Bell times vary by class. Extracurriculars vary by child. Trayvar captures both at enrolment, not later.

·Attach schools from a verified library that knows bell times, gate coordinates, and term calendars. Or configure a single school directly.
·Enrol children via CSV bulk import, WhatsApp self-enrolment for parents, or manual entry.
·Each child carries a full record - school, class, home pin, PM close time per day of the week, and extracurricular location. The platform routes each child correctly on each day automatically.

STAGE 03

Hub clustering & route generation

The optimiser groups nearby children into pickup hubs, then generates routes overnight against real operational constraints.

·Hub clustering compresses 300 home pickup points into 60-70 walkable hubs, each within 200m of the homes it serves.
·Dedicated runs serve one school. Shared runs collect children for multiple schools in one vehicle - the operator chooses per run.
·AM is optimised as one run per school. PM splits into runs by departure window: Kindergarten 12:30, Primary 14:30, Secondary 15:30, plus extracurricular slots. Boarding time, vehicle capacity, and end-of-day parking all factor into the solve.

STAGE 04

Daily operations

Drivers tap children in with NFC cards on Android. Parents get WhatsApp updates. Operators monitor live.

·The NFC-enabled driver app holds the route offline. Each child taps an NFC card to board; pickup is GPS-verified. Panic button included. Built for 2G and unreliable connectivity.
·Parent WhatsApp messages confirm pickup, surface ETA, and signal arrival - automatically. No app for parents to install; the channel they already use is the channel Trayvar uses.
·Operators see live status, delays, and incidents on one screen. Service disruptions get handled in real time, not after parents complain.

STAGE 05

Reporting

Two views, one data spine. School-board view for renewal conversations. Operator commercial view for margin analysis.

·School-board view: on-time arrival, cost per child, complaints, safety incidents, vehicle utilisation. The data that justifies the contract.
·Operator commercial view: margin per route, fuel per vehicle, driver productivity. Exports directly to MarginCOS for the deeper commercial diagnostics.
·Monthly PDFs and CSVs available with one click. Term-on-term trend data and safety incident logs are always one tab away.

Two perspectives

Whether you run a fleet across many schools, or a school running its own fleet - the same platform.

FOR FLEET OPERATORS

Multi-school, multi-depot, margin-aware.

Operators running 15-50 vehicles across multiple schools. The platform handles the tenant complexity: per-school billing, vehicle sharing across schools, depot-aware parking optimisation, and the commercial reporting that justifies contract renewals.

MarginCOS export available for the commercial diagnostics your CFO asks about.

FOR SCHOOLS RUNNING THEIR OWN FLEET

Single-school, simplified, board-ready.

Schools operating their own buses. The platform skips multi-tenant complexity, surfaces what the transport coordinator needs daily, and produces the cost-per-pupil and safety reports the board sees monthly.

Import directly from your school information system - Engage, ManageBac, or Excel.

Run through the full walkthrough, or talk to us.

The walkthrough is roughly 8 minutes end to end. The conversation can be shorter or longer, depending on what you need.

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