Student pickup tracking

Student attendance on the school bus, recorded child by child with an NFC tap.

A school needs to know who is on the bus, not only where the bus is. Each child taps an NFC card to board, the pickup is recorded with its time and place, and any child who was due but not confirmed aboard is counted, so nobody is assumed to be on the bus.

The problem

What a head count at the gate cannot tell you.

  • Who boarded at which stop, and at what time.
  • Which child was due on the bus today but never got on.
  • Whether a child stayed home or was missed at the stop.
  • What the record says when a parent asks about last Tuesday.

How Trayvar solves it

How each child is followed.

  1. 01

    A card for every child

    Each child has an NFC card, issued from the dashboard. They tap it on the driver's phone to board, and the pickup is recorded with its time and GPS location.

  2. 02

    Absences marked at the stop

    When a child is not travelling, the driver marks them absent at the stop, so an absence is recorded as an absence.

  3. 03

    Who is on the bus, live

    The Live screen shows each pickup as it is recorded. Children who were scheduled but not confirmed aboard are counted as unconfirmed, so the team closes the gap during the day.

  4. 04

    Drop-off recorded

    Each drop-off is recorded with its time and place, and the child's parent hears on WhatsApp (parent notifications).

Trayvar's Live screen at 07:12: three of seven routes in motion, 30 of 103 children picked up, one route flagged as running behind, the buses on a street map of Lekki and Victoria Island, and each pickup arriving in the activity stream with its WhatsApp delivery
The Live screen at 07:12: routes in motion, children picked up and the one route running behind. Demonstration data.
The summary page of Trayvar's school service report for one school over one week: 30 of 30 routes run, 533 of 540 pickups recorded, 13 of 15 morning routes at school before the bell, no panic alerts, 1,059 of 1,061 parent messages delivered and valid documents for all three drivers, with the two late mornings and the undelivered messages named under each area
The school service report: one week for one school, its figures against what was promised and the exceptions named. Demonstration data.

The evidence

What the school receives.

  • The school service report shows the pickups recorded against those scheduled, for the school's own routes and children.
  • It counts absences, missed pickups and unconfirmed children, and names the exceptions rather than listing every child.
  • It prints as a designed PDF for any date range, so the board sees the same figures as the transport team.

Questions and answers

How does a school know which children are on the bus?

Each child taps an NFC card on the driver's phone to board, and the pickup appears on the Live screen with its time and GPS location. Any child scheduled but not confirmed aboard is counted as unconfirmed.

Can a school report on bus attendance for a whole term?

Yes. The school service report covers any date range: pickups recorded against those scheduled, absences, missed pickups and unconfirmed children, printed as a designed PDF.

Do parents hear when their child boards?

Yes. When the pickup is recorded, the child's parent gets a WhatsApp message, and another when the child is dropped off.

Read next

See it against your own routes.

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